The McGraw-Hill Companies: Records Retention Schedule System (RRS), Mail & Reprographic Billing System (MRB)
The McGraw-Hill Companies Facilities Department came to us with two needs: 1) An automated way to track how long business records must be retained for legal purposes and 2) a scalable application for charging departments for their mail and photocopy usage. We built the web-based Records Retention Schedule System (RRS) and Mail & Reprographic Billing System (MRB). The RRS allows Facilities to easily record, edit and print the schedules for all business units and departments, and any McGraw-Hill employee can look up their documents' retention schedule. MRB enables the entry of each department's mailing and photocopying costs; it flags invalid account numbers, permits credit/debit adjustments and exports the records to the general ledger system.